Filing for professional development reimbursement

Our contract allows CODAA members to be reimbursed for professional development activities.

The College will make available up to thirty thousand dollars ($30,000) per fiscal year for professional development reimbursement for CODAA members who are currently assigned to work. Professional Development funds are to be used for reimbursement of tuition, fees, conference registrations, seminars, membership dues, appropriate academic periodicals/subscriptions or one-half the costs for professional licenses that are required in the official hiring guidelines.

In addition, the College will allow up to one-hundred dollars ($100) of a faculty member’s Professional Development funds to be used for reimbursement of annual fees for employee membership at the Chaparral Fitness Center (currently two hundred forty dollars – $240).

Pre-approval for any request for reimbursement is required. Requests for reimbursement must be for expenses (as listed above) that are relevant to the faculty member’s assignment(s) at the College of DuPage. The College will approve or deny requests for reimbursement within ten (10) business days of receipt of requests for pre-approval by the appropriate Administrator. The CODAA member will provide appropriate documentation to support the expenditure prior to actual reimbursement. Forms will be available in Human Resources and on the College portal. No adjunct faculty member may request more than three hundred fifty dollars ($350) per person per year.

Note: For COD, the fiscal year ends on June 30th.

Using Professional Development Funds for College of DuPage Tuition Waiver and/or Chaparral Fitness Center

Pre-payments are preferred for on-campus activities, such as the fitness center, credit classes, or CE classes. For on-campus activities, simply complete the form requesting a pre-payment, being sure to initial the portion that states failure to provide proof of satisfactory completion of the course or seminar will result in the cost being deducted from the employee’s paycheck. HR will work with registration, CE, and the Fitness Center to establish sponsorship for payment.

For pre-payments, please send the approved form along with an Invoice to Adrienne Cassel for processing. For reimbursements, send the form along with proof of payment and proof of attendance (for courses and seminars) for processing.

Professional Development for CODAA – Prior Approval Reimbursement Form:
https://inside.cod.edu/employees/COD%20Forms/Professional%20Development%20Request%20for%20CODAA.pdf

Tuition Wavier for Adjunct Faculty:
https://inside.cod.edu/employees/COD%20Forms/Tuition%20Waiver%20-%20Adjunct%20Faculty%20(Credit%20Class).pdf

Reminders:

  1. For COD credit classes, complete the Tuition Waiver for Adjunct faculty form and submit to HR. This voucher picks up 2/3 tuition for 1 class. The remaining 1/3 may be paid for using professional development funds.
  2. Please contact Mary Brew, Registration, if you are making any changes to your class schedule.
  3. For the Fitness Center, bring the Professional Development form that has been pre-approved by your Dean to the Fitness Center and pay the remaining $140. Then forward the from along with the receipt to Adrienne Cassel, who will initiate the journal entry to complete the yearly membership.
  4. If you have a tuition balance remaining on your account after the professional development funds are applied, you must pay the balance at the time of registration.